Departments - Forms

The following forms and handouts may be used by departments seeking to bring over or hire international scholars. All other use of the below forms will be discarded by SISS. If you have questions regarding the use of request forms, please contact the appropriate advisor.

Please Note: all USCIS immigration forms- indicated by “Department of Homeland Security” at the top of the form- should be completed and typed in form-fillable blue spaces.  It is best to use Internet Explorer to open these forms.  If your browser does not allow typing on the form, try saving the form to your network drive and re-opening to type in required spaces.  If you are still not able to type on the form, please contact the appropriate advisor for assistance.

E-3 Forms

Name of Form Description Rev.Date Download
Collective Bargaining Unit Positions - Information Sheet For E-3 Requests (Citizens of Australia only) Departments will use this form to inform SISS that they intend to file a new or extension E-3 petition for a scholar who is in a position under union contract.
E-3 Dependents  “I-539, Application to Extend/Change Nonimmigrant Status” This form must be completed by the E-3’s principal dependent, listing any dependent children under age 21, for dependents who are already in the US and need to change or extend their status.  This form must be included with the E-3 request packet..

E-3 “I-129, Petition for a Nonimmigrant Worker” (Citizens of Australia only)

Departments will complete the fillable fields on this immigration document, print, and include in the E-3 packet request.

E-3 Temporary Worker Information and Petition Packet
For Sponsoring Academic Departments (Citizens of Australia only)

Departments will use this form after receiving an email from SISS that their Prevailing Wage Information Sheet or  Collective Bargaining Unit Positions - Information Sheet has been approved.  It is used to request that SISS file a new or extended E-3 petition for Australian citizens.
Prevailing Wage Information Sheet And Request Form (Citizens of Australia only) Departments will use this form to initiate an E-3 new or extended petition by asking SISS to determine the prevailing wage for a non-union represented position.
Kuali Instructions Departments will use these instructions to request a check through Kuali for the Department of Homeland Security.

H-1B Forms

Name of Form Description Rev.Date Download
Collective Bargaining Unit Positions - Information Sheet For H-1B Requests Departments will use this form to inform SISS that they intend to file a new or extension H-1B petition for a scholar who is in a position under union contract.
H-1B Temporary Worker Extension Information And Petition Packet For Sponsoring Academic Departments Departments will use this form after receiving an email from SISS that their Prevailing Wage Information Sheet or  Collective Bargaining Unit Positions - Information Sheet has been approved.  It is used to request that SISS file an extension for a current UC Davis H-1B employee.
H-1B Temporary Worker Information And Petition Packet For Sponsoring Academic Departments Departments will use this form after receiving an email from SISS that their Prevailing Wage Information Sheet or  Collective Bargaining Unit Positions - Information Sheet has been approved.  It is used to request that SISS file an H-1B petition employees coming from abroad or changing to H-1B status within the United States.
H-1B “I-129, Petition for a Nonimmigrant Worker” Departments will complete the fillable fields on this immigration document, print, and include in the H-1B packet request.
H-4 Dependents  “I-539, Application to Extend/Change Nonimmigrant Status” This form must be completed by the H-1B’s principal dependent, listing any dependent children under age 21, for dependents who are already in the US and need to change or extend their status.  This form must be included with the H-1B request packet. 
I-129 Attestation Form This form is maintained by UC Davis Office of Research.  It must be completed by the Supervisor or PI as part of the H-1B request process.
Prevailing Wage Information Sheet And Request Form for H-1B Requests Departments will use this form to initiate an H-1B new or extended petition by asking SISS to determine the prevailing wage for a non-union represented position.
Kuali Instructions Departments will use these instructions to request a check through Kuali for the Department of Homeland Security.
Exception to Policy  This form provides information about exception to policy restricting H-1B petitions to full-time appointments. 
Weekly Timesheet Part-Time H This form should be used to track work hours of part-time H 

J-1 eForms

Effective September 1st, 2016, initial and extension DS-2019 requests will be processed electronically in SISS iGlobal by host departments.  Department contacts have to complete an online SDPS course “Using SISS iGlobal to Process J-1 Visa Requests” to be granted access to iGlobal.  As part of the course, you will learn how to request access.  Check our eForm FAQ.

Name of Form Description Rev.Date Download
Request For Form DS-2019 Departments will use this form to request a DS-2019 document for a new J-1 scholar coming from abroad, transferring to UC Davis, or changing from another status to J-1 scholar status.
Request For Extension Of DS-2019 Departments will use this form to request a DS-2019 document for a current scholar who would like to extend his or her stay.
Request For DS-2019 Dates Amendment Departments will use this form to request a change in program dates for a new J-1scholar who will not arrive within 30 days of the initial DS-2019 program start date.
Sample Employment Letter for J-1 Scholars As of 1/5/2015, departments who wish to bring a J-1 scholar to the US who will be employed or receive payment from the University must use this template to issue an employment letter for the J-1 scholar.  A copy must be included in the DS-2019 request packet for new and extended DS-2019 documents.  The original should go to the J-1 scholar.  Please note:  J-1 scholars who will have a paid or non-paid appointment in a postdoctoral title should continue to receive the postdoctoral scholar appointment letter found through the Graduate Studies website (not this letter).
J-1 Physician Attachment Form

ALL J-1 exchange visitors who hold medical degrees from institutions outside the United States are subject to certain restrictions and even if they are only engaging research.  If your visitor is an MD, you will need to complete and afterwards upload the form in iGlobal.

O-1 Forms

Name of Form Description Rev.Date Download
I-129 Attestation Form This form is maintained by UC Davis Office of Research.  It must be completed by the Supervisor or PI as part of the O-1 request process.
O-1 Aliens of Extraordinary Ability Information for Sponsoring Academic Departments Departments will use this form to request that SISS file a petition for O-1 status for new and extending O-1 scholars of extraordinary ability.  As this is a unique status, please consult with SISS prior to completing any forms.
O-3 Dependents  “I-539, Application to Extend/Change Nonimmigrant Status” This form must be completed by the O-1’s principal dependent, listing any dependent children under age 21, for dependents who are already in the US and need to change or extend their status.  This form must be included with the O-1 request packet. 
O-1 “I-129, Petition for a Nonimmigrant Worker” Departments will complete the fillable fields on this immigration document, print, and include in the O-1 packet request.
Kuali Instructions Departments will use these instructions to request a check through Kuali for the Department of Homeland Security.

TN Forms

Name of Form Description Rev.Date Download
TN Dependents  “I-539, Application to Extend/Change Nonimmigrant Status” This form must be completed by the TN’s principal dependent, listing any dependent children under age 21, for dependents who are already in the US and need to change or extend their status.  This form must be included with the TN request packet. 
TN “I-129, Petition for a Nonimmigrant Worker” Departments will complete the fillable fields on this immigration document, print, and include in the TN packet request.
TN Letter Template Departments will use this template to provide a letter the scholar will use to request TN status.
TN Temporary Worker (Citizens of Canada and Mexico only) Information and Petition Packet For Sponsoring Academic Departments Departments will use this form to request that SISS file a change to TN status, or extension of TN status, for Mexican and Canadian scholars already in the US.
Kuali Instructions Departments will use these instructions to request a check through Kuali for the Department of Homeland Security.

Permanent Residence/PR

Name of Form Description Rev.Date Download
UCD Department Request Form- Permanent Residency Departments will complete this form to begin the process to sponsor a non-immigrant employee for permanent residence.
Form I-140 Immigrant Petition for Alien Worker Departments will complete the fillable fields in this USCIS form when sponsoring a non-immigrant for permanent residence.
UCD Offer of Employment Letter – Labor Certification Cases ONLY Departments will use this template to provide an employment letter for an I-140 petition.
Outstanding Professor and Researcher Information Packet Information for departments sponsoring a scholar under the Outstanding Professor or Researcher category.
Frequently Asked Questions – Special Handling Labor Certification Information for departments sponsoring under the “Special Handling Labor Certification” category. This handout is provided by Weaver, Schlenger, and Mazel, LLP.
Action Timeline of the Special Handling Labor Certification Process Information for departments on the various steps and timeline under the “Special Handling Labor Certification” category. This handout is provided by Weaver, Schlenger, and Mazel, LLP.
Kuali Instructions Departments will use these instructions to request a check through Kuali for the Department of Homeland Security.