The following forms may be used by current or newly invited international scholars of the University of California, Davis. All other use of the forms below will be discarded by SISS. If you have any questions regarding the use of request forms, please contact SISS (530-752-0864 or firstname.lastname@example.org).
How to access eForms in iGlobal:
- Go to iGlobal
- Click on “Limited Services” on the right
- Click on “E-mail me my Limited Access PIN” at the bottom of the page and your PIN will be sent to you from SISS@ucdavis.edu
- Log into iGlobal again and enter your date of birth, PIN, and iGlobal ID number (the number you used to complete eForms for DS-2019 issuance)
- If you don’t remember your iGlobal ID number, e-mail SISSscholar@ucdavis.edu
- J-1 Scholars and J-2 Dependents
Name of Form
Health Insurance Requirements for J-1 Scholars and J-2 Dependents
This handout explains the health insurance requirements for J-1 and J-2 visa holders in various employment and non-paid categories. It includes a sample list of companies that offer independent health plans for international visitors in the US.
Information on Accessing an I-94 Online Record
This handout provides a short explanation of how to access an I-94 record online, which also allows scholars to print the I-94 record from the website.
J-1 International Scholar Health Insurance Memo of Understanding
All J-1 scholars must sign this “Health Insurance Memo of Understanding (MOU)” prior to arrival in the US and each time a request for extension of J-1 status is submitted. The MOU is generally sent to scholars by their department contact but can also be accessed here.
Address and Contact Information Update
Regulations governing the J-1 status require that SISS be notified of any change of US residential address for J-1 scholars within 10 days of the address change. It is also important to notify SISS of any change in phone number or email address.
J-1 Scholar Departure Form
All J-1 scholars sponsored by UC Davis should complete a departure form when completing their J-1 program at UC Davis and departing the University.
J-2 Dependent Early Departure Form
All J-2 dependents who depart the US and do not intend to return prior to the end of the J-1 scholar's J-1 program end date should complete a departure form to report that they no longer intend to accompany the J-1 scholar. This form should be submitted to SISS at the time of departure. This will allow SISS to close the SEVIS J-2 record.
J-1 Scholar/J-2 Dependent DS-2019 Travel Signature Request Form
All J-1 scholars and J-2 dependents must have a signature in the lower right portion of their DS-2019 if they plan to travel outside the US and return to UC Davis. The signature is valid for 6 months. The form includes instructions on how to receive the signature.
J-2 Dependent Employment Authorization Request
This handout provides instructions for J-2 dependents on how to request employment authorization from the USCIS.
Request for DS-2019 for J-2 Dependents to Enter the U.S. Separately
J-1 scholars who are already at UC Davis may use this form to request a DS-2019 document for dependents who are outside the US and will enter the US after the J-1 scholar has already arrived.
Tax Information for J-1 Scholars
Information for J-1 scholars who are employed by UC Davis
- H-1B Visa
Name of Form Description Revised Download Application to Extend/Change Nonimmigrant Status for H-4 Visa Applicants – Form I-539
Form I-539 must be completed by the H-1B’s principal dependent and Form I-539A by each additional dependent (children under the age of 21), who are already in the US and need to change to H-4 or extend their H-4 status. Each form has to be signed by the individual dependent unless under 14 years of age. The completed form(s) may be submitted with the H-1B request to SISS through iGlobal as photocopies of original signatures are accepted. However, the Department of Homeland Security (DHS) checks for filing and biometrics fees need to be dropped off at SISS, referencing the H-1B scholar’s name. I-539 filing instructions on the USCIS website include information about the biometrics process.
03/2019 I-539 Form Applying for an H-4 Visa Abroad for H-1B Dependents This handout gives information on applying for an H-4 visa for H-1B dependents who enter the US for the first time after the H-1B has already obtained H-1B status. 01/2014 H4 Visa Abroad Filing Form AR-11 for Address Change Notification Report an address change within 10 days of the move. Form AR-11 is available at uscis.gov 08/2018 Form AR-11 Extending a Driver’s License in California for H-1B and H-4 Visa Holders This handout will explain the requirements for extending a California Driver’s License when an H-1B or H-4 status is being extended. 01/2014 DMV Info for H Visas General Information on H-4, TD, and O-3 Dependent Status This handout provides general information on privileges and restrictions for activities on the H-4, TD, and O-3 dependent statuses. 01/2014 General Dependent Info H-1B Change or Departure Form This form should be submitted when the H-1B employee departs the US or continues employment at UC Davis in a new visa category, such as permanent resident. 01/2014 H-1B Departure Change Form H-1B Employee Personal Data Sheet This form should be submitted by all new H-1B employees and updated when any information on the form changes during employment. 01/2014 H-1B Personal Data Sheet H-1B Recapture Evidence Form This form should be used by all H-1B employees to track any travel outside the US and should be submitted with H-1B extension requests. 01/2014 H-1B Recapture Evidence Form Social Security Numbers and Employment Information for E-3, H-1B, TN, and O-1 Visa Holders This handout gives information for E-3, H-1B, TN, and O-1 visa holders on applying for a social security number in the US. 01/2014 Social Security Numbers Employment Info Transcript and Degree Evaluation Services Handout This handout gives information on companies that provide transcript and degree evaluation services. 01/2014 Transcript Degree Evaluation Services Travel and Visa Information for H-1B and H-4 Visa Holders This handout gives information on applying for a new H-1B or H-4 visa abroad after gaining H-1B or H-4 status in the US. 01/2014 Travel Information H-4 Work Authorization Instructions Instructions on completion of the I-765 form.
In general, H-4s are ineligible to apply for work authorization. Only under certain limited conditions may an H-4 apply. Please contact SISS.
05/2015 I-765 instructions
- E, O, and TN Visas
Name of Form Description Revised Download E3/O1/TN Scholar Personal Data Sheet
E-3, O-1, and TN scholars should complete this contact information sheet when they first arrive or whenever their contact information changes. This allows SISS to track status expiration dates, and to email important information about changes in immigration regulations, or campus and community events. When completed, the form can be sent by campus mail, sent by email, or dropped off at SISS.
E3/O1/TN Scholar Personal Data Sheet Form I-539: Application to Extend/Change Nonimmigrant Status
Form I-539 must be completed by the E-3, O-1, or TN’s principal dependent and Form I-539A by each additional dependent (children under the age of 21), who are already in the US and need to change to or extend their E-3D, O-3, or TD dependent status. Each form has to be signed by the individual dependent unless under 14 years of age. In general, SISS will submit the form(s) when a petition is submitted for E-3, O-1, or TN status to USCIS. The Department of Homeland Security checks for filing and biometrics fees need to be dropped off at SISS, referencing the E-3, O-1, or TN scholar’s name. I-539 filing instructions on the USCIS website include information about the biometrics process. Please contact SISS for more information.
03/2019 I-539 Form
Name of Form Description Revised Download Applying for a Social Security Number – International Scholars General information for all international scholars on steps to apply for a social security number. 02/2014 SSN J-1 Scholars Filing Form AR-11 for Address Change Notification Report an address change within 10 days of the move. Form AR-11 is available at uscis.gov 08/2018 Form AR-11 English Language Courses and Resources General information on opportunities to improve English language speaking and writing. 08/2012 English Language Courses Information on Accessing an I-94 Online Record Instructions on accessing the online I-94 arrival record for review and/or printing. A printout is needed for employment, or to apply for a social security number or driver’s license. 02/2014 I-94 Instructions Options for Dependents Who Are Not Authorized to Work Information for dependents using E-3, H-4, J-2, O-3, or TD visa status. 02/2014 General Dependent Info Postdoctoral Scholars Information about the definition and expectations for postdoctoral scholars at UC Davis. 02/2014 Postdoctoral Scholars Sample Invitation Letter Sample invitation letter template used to invite friends and family to visit the U.S. on a B-2 visitor visa. 11/2014 Sample Invitation Letter Tax Support Services – All Scholars General information on tax resources and services for all international scholars. 02/2014 Tax Support Services Top 10 Tips for Identity Theft Protection General information on how to avoid “Identity Theft” (when someone gets access to your personal information and uses it to spend your money or commit other crimes using your identity). 03/2013 ID Theft Protection Transcript and Degree Evaluation Services A sample list of private businesses that will provide transcript or degree evaluation reports for people who received their education outside the US and are instructed to get this document. 02/2014 Transcript Degree Evaluation Services