Scholar Forms

Forms on a desk

Overview

The following forms may be used by current or newly invited international scholars of the University of California, Davis. All other use of the forms below will be discarded by SISS. If you have any questions regarding the use of request forms, please contact SISS (530-752-0864 or siss@ucdavis.edu).

How to access eForms in iGlobal:

  1. Go to iGlobal
  2. Click on “Limited Services” on the right
  3. Click on “E-mail me my Limited Access PIN” at the bottom of the page and your PIN will be sent to you from SISS@ucdavis.edu
  4. Log into iGlobal again and enter your date of birth, PIN and iGlobal ID number (the number you used to complete eForms for DS-2019 issuance)
  5. If you don’t remember your iGlobal ID number, e-mail SISSscholar@ucdavis.edu 
  • J-1 Scholars and J-2 Dependents
  • Name of Form

    Description

    Revised

    Download

    Health Insurance Requirements for J-1 Scholars and J-2 Dependents

    This handout explains the health insurance requirements for J-1 and J-2 visa holders in various employment and non-paid categories.  It includes a sample list of companies that offer independent health plans for international visitors in the US.

    12/2014

    J Health Insurance Handout

    Information on Accessing an I-94 Online Record

    This handout provides a short explanation of how to access an I-94 record online, which also allows scholars to print the I-94 record from the website.

    12/2013

    I-94 Instructions

    J-1 International Scholar Health Insurance Memo of Understanding

    All J-1 scholars must sign this “Health Insurance Memo of Understanding (MOU)” prior to arrival in the US and each time a request for extension of J-1 status is submitted.  The MOU is generally sent to scholars by their department contact but can also be accessed here.

    12/2014

    Health Insurance MOU

    Address and Contact Information Update

    Regulations governing the J-1 status require that SISS be notified of any change of US residential address for J-1 scholars within 10 days of the address change. It is also important to notify SISS of any change in phone number or email address. 

    05/2017

    iGlobal

    J-1 Scholar Departure Form

    All J-1 scholars sponsored by UC Davis should complete a departure form when completing their J-1 program at UC Davis and departing the University.

    05/2017

    iGlobal

    J-2 Dependent Early Departure Form

    All J-2 dependents who depart the US and do not intend to return prior to the end of the J-1 scholar's J-1 program end date should complete a departure form to report that they no longer intend to accompany the J-1 scholar. This form should be submitted to SISS at the time of departure. This will allow SISS to close the SEVIS J-2 record.

    12/2014

     J-2 Dependent Departure Form

    J-1 Scholar/J-2 Dependent DS-2019 Travel Signature Request Form

    All J-1 scholars and J-2 dependents must have a signature in the lower right portion of their DS-2019 if they plan to travel outside the US and return to UC Davis.  The signature is valid for 6 months.  The form includes instructions on how to receive the signature.

    05/2017

    iGlobal

    J-2 Dependent Employment Authorization Request

    This handout provides instructions for J-2 dependents on how to request employment authorization from the USCIS.

    05/2014

    J2 EAD Application Handout

    Request for DS-2019 for J-2 Dependents to Enter the U.S. Separately

    J-1 scholars who are already at UC Davis may use this form to request a DS-2019 document for dependents who are outside the US and will enter the US after the J-1 scholar has already arrived.

    06/2015

    DS-2019 Request J-2

    Tax Information for  J-1 Scholars

    Information for J-1 scholars who are employed by UC Davis

    02/2014

    Tax Resources J Scholars

  • H-1B Visa
  • Name of Form Description Revised Download
    Application to Extend/Change Nonimmigrant Status for H-4 Visa Applicants – Form I-539 This form must be completed by the H-1B’s principal dependent, listing any dependent children under age 21, who are already in the US and need to change to H-4 or extend their H-4 status. The completed form with original signature needs to be dropped off at SISS with supporting documentation, including the DHS filing fee check, and referencing the H-1B scholar’s name. 12/2016 I-539 Form
    Applying for an H-4 Visa Abroad for H-1B Dependents This handout gives information on applying for an H-4 visa for H-1B dependents who enter the US for the first time after the H-1B has already obtained H-1B status. 01/2014 H4 Visa Abroad
    Filing Form AR-11 for Address Change Notification Report an address change within 10 days of the move. Form AR-11 is available at uscis.gov 08/2018 Form AR-11
    Extending a Driver’s License in California for H-1B and H-4 Visa Holders This handout will explain the requirements for extending a California Driver’s License when an H-1B or H-4 status is being extended. 01/2014 DMV Info for H Visas
    General Information on H-4, TD and O-3 Dependent Status This handout provides general information on privileges and restrictions for activities on the H-4, TD and O-3 dependent statuses. 01/2014 General Dependent Info
    H-1B Change or Departure Form This form should be submitted when the H-1B employee departs the US or continues employment at UC Davis in a new visa category, such as permanent resident. 01/2014 H-1B Departure Change Form
    H-1B Employee Personal Data Sheet This form should be submitted by all new H-1B employees and updated when any information on the form changes during employment. 01/2014 H-1B Personal Data Sheet
    H-1B Recapture Evidence Form This form should be used by all H-1B employees to track any travel outside the US and should be submitted with H-1B extension requests. 01/2014 H-1B Recapture Evidence Form
    Social Security Numbers and Employment Information for E-3, H-1B, TN and O-1 Visa Holders This handout gives information for E-3, H-1B, TN and O-1 visa holders on applying for a social security number in the US. 01/2014 Social Security Numbers Employment Info
    Transcript and Degree Evaluation Services Handout This handout gives information on companies that provide transcript and degree evaluation services. 01/2014 Transcript Degree Evaluation Services
    Travel and Visa Information for H-1B and H-4 Visa Holders This handout gives information on applying for a new H-1B or H-4 visa abroad after gaining H-1B or H-4 status in the US. 01/2014 Travel Information
    H-4 Work Authorization Instructions Instructions on completion of the I-765 form. 

    In general, H-4s are in ineligible to apply for work authorization. Only under certain limited conditions may a H-4 apply. Please contact SISS. 

    05/2015 I-765 instructions
  • E, O, and TN Visas
  • Name of Form Description Revised Download
    E3/O1/TN Scholar Personal Data Sheet

    E-3, O-1 and TN scholars should complete this contact information sheet when they first arrive or whenever their contact information changes.  This allows SISS to track status expiration dates, and to email important information about changes in immigration regulations, or campus and community events.   When completed, the form can be sent by campus mail, sent by email or dropped off at SISS.

    04/2014

    E3/O1/TN Scholar Personal Data Sheet
    Form I-539: Application to Extend/Change Nonimmigrant Status Dependents of scholars using E-3, O-1 or TN status (spouses and children under age 21) who would like to change to, or extend, their dependent status, must use this immigration form to request the change to dependent status or extension of dependent status (i.e. E-3D, O-3 or TD status).   In general, SISS will submit this form (completed by a dependent) when a petition is submitted for E-3, O-1 or TN status.  Please contact SISS for more information. 06/2015 I-539 Form
  • Other
  • Name of Form Description Revised Download
    Applying for a Social Security Number – International Scholars General information for all international scholars on steps to apply for a social security number. 02/2014 SSN J1 Scholars
    Filing Form AR-11 for Address Change Notification Report an address change within 10 days of the move. Form AR-11 is available at uscis.gov 08/2018 Form AR-11
    English Language Courses and Resources General information on opportunities to improve English language speaking and writing. 08/2012 English Language Courses
    Information on Accessing an I-94 Online Record Instructions on accessing the online I-94 arrival record for review and/or printing.  A printout is needed for employment, or to apply for a social security number or driver’s license. 02/2014 I94 Instructions
    Options for Dependents Who are Not Authorized to Work Information for dependents using E-3, H-4, J-2, O-3 or TD visa status.  02/2014 General Dependent Info
    Postdoctoral Scholars Information about the definition and expectations for postdoctoral scholars at UC Davis. 02/2014 Postdoctoral Scholars
    Sample Invitation Letter Sample invitation letter template used to invite friends and family to visit the U.S. on a B-2 visitor visa. 11/2014 Sample Invitation Letter
    Tax Support Services – All Scholars General information on tax resources and services for all international scholars. 02/2014 Tax Support Services
    Top 10 Tips for Identity Theft Protection General information on how to avoid “Identity Theft” (when someone gets access to your personal information and uses it to spend your money or commit other crimes using your identity). 03/2013 ID Theft Protection
    Transcript and Degree Evaluation Services A sample list of private businesses that will provide transcript or degree evaluation reports for people who received their education outside the US and are instructed to get this document. 02/2014 Transcript Degree Evaluation Services

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