Department Forms

Forms on a desk

Overview

The following forms and handouts may be used by departments seeking to bring over or hire international scholars. All other use of the below forms will be discarded by SISS. If you have questions regarding the use of request forms, please contact the appropriate advisor.

Please Note: all USCIS immigration forms- indicated by “Department of Homeland Security” at the top of the form- should be completed and typed in form-fillable blue spaces.  It is best to use Internet Explorer to open these forms.  If your browser does not allow typing on the form, try saving the form to your network drive and re-opening to type in required spaces.  If you are still not able to type on the form, please contact the appropriate advisor for assistance.

How to access eForms in iGlobal:

  1. Go to iGlobal
  2. Click on “Limited Services” on the right
  3. Click on “E-mail me my Limited Access PIN” at the bottom of the page and your PIN will be sent to you from SISS@ucdavis.edu
  4. Log into iGlobal again and enter your date of birth, PIN and iGlobal ID number (the number you used to complete eForms for DS-2019 issuance)
  5. If you don’t remember your iGlobal ID number, e-mail SISSscholar@ucdavis.edu

 

  • E-3 Forms
  • Name of Form Description Revised Download
    Collective Bargaining Unit Positions - Information Sheet For E-3 Requests (Citizens of Australia only) Departments will use this form to inform SISS that they intend to file a new or extension E-3 petition for a scholar who is in a position under union contract. 11/2012 PW Info Sheet (Union)
    E-3 Dependents  “I-539, Application to Extend/Change Nonimmigrant Status” This form must be completed by the E-3’s principal dependent, listing any dependent children under age 21, for dependents who are already in the US and need to change or extend their status.  This form must be included with the E-3 request packet.. 06/2015 Please have scholar dependents complete and download this form from the International Scholars Forms.

    E-3 “I-129, Petition for a Nonimmigrant Worker” (Citizens of Australia only)

    Departments will complete the fillable fields on this immigration document, print, and include in the E-3 packet request. 03/2015 I-129 for E-3

    E-3 Temporary Worker Information and Petition Packet
    For Sponsoring Academic Departments (Citizens of Australia only)

    Departments will use this form after receiving an email from SISS that their Prevailing Wage Information Sheet or  Collective Bargaining Unit Positions - Information Sheet has been approved.  It is used to request that SISS file a new or extended E-3 petition for Australian citizens. 11/2016 E-3 Request Packet
    Prevailing Wage Information Sheet And Request Form (Citizens of Australia only) Departments will use this form to initiate an E-3 new or extended petition by asking SISS to determine the prevailing wage for a non-union represented position. 10/2011 PW Info Sheet (Non-Union)
    Kuali Instructions Departments will use these instructions to request a check through Kuali for the Department of Homeland Security. 03/2014 Kuali Instructions
  • H-1B Forms
  • New, change of employer, amendment and extension H-1B requests will be processed electronically in SISS iGlobal by departments.  Department contacts need access authorization to this database from the SISS data team. For iGlobal access and resources, please check http://bit.ly/myucdsiss
    Name of Form Description Revised Download
    H-1B Temporary Worker New or Change of Employer Request For Sponsoring Academic Departments This iGlobal eForm request is completed by departments and electronically submitted to SISS to file an H-1B petition for new employees coming from abroad, who already are in H-1B status with another US employer or changing to H-1B status within the US. 08/2018 iGlobal
    H-1B Temporary Worker Extension Information And Petition Packet For Sponsoring Academic Departments This iGlobal eForm request is completed by departments and electronically submitted to SISS to file an extension for a current UC Davis H-1B employee with USCIS. It is also used for H-1B employment amendment requests. 08/2018 iGlobal
    H-1B Petition Sample Letter Departments will use this letter as a template to prepare the departmental letter for a H-1B petition. 03/2018 Sample Letter
    H-4 Dependents  “I-539, Application to Extend/Change Nonimmigrant Status” This form must be completed by the H-1B’s principal dependent, listing any dependent children under age 21, for dependents who are already in the US and need to change or extend their status.  This form must be dropped off by the scholar to be included with the H-1B petition to USCIS.  06/2015 Please have scholar dependents complete and download this form from the International Scholars Forms.
    I-129 Attestation Form This form is maintained by UC Davis Office of Research.  It must be completed by the Supervisor or PI as part of the H-1B request process. The iGlobal H-1B eForm request includes a link to the Office of Research webpage. The completed I-129 Attestation Form needs to be uploaded with the iGlobal Export Control eForm. 02/2014 I-129 Attestation Form (UC Davis Office of Research)
    LCA Posting Notice PDF Please follow instructions regarding the Labor Condition Application (LCA)  Posting Notice in iGlobal.. 09/2018 LCA Posting Notice PDF
    Kuali Instructions Departments will use these instructions to request a check through Kuali for the Department of Homeland Security. 03/2014 Kuali Instructions
    Exception to Policy  This form provides information about exception to policy restricting H-1B petitions to full-time appointments.  03/2016 Exception to Policy
    Weekly Timesheet Part-Time H This form should be used to track work hours of part-time H  03/2016 Weekly Timesheet
  • J-1 Forms
  • Initial and extension DS-2019 requests will be processed electronically in SISS iGlobal by host departments.  Department contacts have to complete an online SDPS course “Using SISS iGlobal to Process J-1 Visa Requests” to be granted access to iGlobal.  As part of the course, you will learn how to request access.  Check our eForm FAQ.
    Name of Form Description Revised Download
    Request For Form DS-2019 Departments will use this form to request a DS-2019 document for a new J-1 scholar coming from abroad, transferring to UC Davis, or changing from another status to J-1 scholar status. 09/2016 iGlobal
    Request For Extension Of DS-2019 Departments will use this form to request a DS-2019 document for a current scholar who would like to extend his or her stay. 09/2016 iGlobal
    Request For DS-2019 Dates Amendment Departments will use this form to request a change in program dates for a new J-1scholar who will not arrive within 30 days of the initial DS-2019 program start date. 05/2017 iGlobal
    Sample Employment Letter for J-1 Scholars As of 1/5/2015, departments who wish to bring a J-1 scholar to the US who will be employed or receive payment from the University must use this template to issue an employment letter for the J-1 scholar.  A copy must be included in the DS-2019 request packet for new and extended DS-2019 documents.  The original should go to the J-1 scholar.  Please note:  J-1 scholars who will have a paid or non-paid appointment in a postdoctoral title should continue to receive the postdoctoral scholar appointment letter found through the Graduate Studies website (not this letter). 12/2014 Employment Letter Template
    J-1 Physician Attachment Form

    ALL J-1 exchange visitors who hold medical degrees from institutions outside the United States are subject to certain restrictions and even if they are only engaging research.  If your visitor is an MD, you will need to complete and afterwards upload the form in iGlobal.

    01/2017 J-1 Physician Attachment Form
  • O-1 Forms
  • Name of Form Description Rev.Date Download
    I-129 Attestation Form This form is maintained by UC Davis Office of Research.  It must be completed by the Supervisor or PI as part of the O-1 request process. 02/2014 I-129 Attestation Form (UC Davis Office of Research)
    O-1 Aliens of Extraordinary Ability Information for Sponsoring Academic Departments Departments will use this form to request that SISS file a petition for O-1 status for new and extending O-1 scholars of extraordinary ability.  As this is a unique status, please consult with SISS prior to completing any forms. 11/2016 O-1 Request Packet
    O-3 Dependents  “I-539, Application to Extend/Change Nonimmigrant Status” This form must be completed by the O-1’s principal dependent, listing any dependent children under age 21, for dependents who are already in the US and need to change or extend their status.  This form must be included with the O-1 request packet.  06/2015 Please have scholar dependents complete and download this form from the International Scholars Forms.
    O-1 “I-129, Petition for a Nonimmigrant Worker” Departments will complete the fillable fields on this immigration document, print, and include in the O-1 packet request. 03/2015 I-129 for O-1
    Kuali Instructions Departments will use these instructions to request a check through Kuali for the Department of Homeland Security. 03/2014 Kuali Instructions
  • TN Forms
  • Name of Form Description Rev.Date Download
    TN Dependents  “I-539, Application to Extend/Change Nonimmigrant Status” This form must be completed by the TN’s principal dependent, listing any dependent children under age 21, for dependents who are already in the US and need to change or extend their status.  This form must be included with the TN request packet.  06/2015 Please have scholar dependents complete and download this form from the International Scholars Forms.
    TN “I-129, Petition for a Nonimmigrant Worker” Departments will complete the fillable fields on this immigration document, print, and include in the TN packet request. 03/2015 I-129 for TN
    TN Letter Template Departments will use this template to provide a letter the scholar will use to request TN status. 09/2014 TN Letter Template
    TN Temporary Worker (Citizens of Canada and Mexico only) Information and Petition Packet For Sponsoring Academic Departments Departments will use this form to request that SISS file a change to TN status, or extension of TN status, for Mexican and Canadian scholars already in the US. 09/2018 TN Packet
    Kuali Instructions Departments will use these instructions to request a check through Kuali for the Department of Homeland Security. 03/2014 Kuali Instructions
  • Permanent Residence/PR
  • Name of Form Description Rev.Date Download
    UCD Department Request Form- Permanent Residency Departments will complete this form to begin the process to sponsor a non-immigrant employee for permanent residence. 11/2016 PR Dept Request form
    Form I-140 Immigrant Petition for Alien Worker Departments will complete the fillable fields in this USCIS form when sponsoring a non-immigrant for permanent residence. 03/2017 Form I-140
    UCD Offer of Employment Letter – Labor Certification Cases ONLY Departments will use this template to provide an employment letter for an I-140 petition. 02/2014 Labor Cert Letter Template
    Outstanding Professor and Researcher Information Packet Information for departments sponsoring a scholar under the Outstanding Professor or Researcher category. 03/2014 Outstanding Prof Res Packet
    Frequently Asked Questions – Special Handling Labor Certification Information for departments sponsoring under the “Special Handling Labor Certification” category. This handout is provided by Weaver, Schlenger, and Mazel, LLP. 01/2012 Special Handling FAQ
    Action Timeline of the Special Handling Labor Certification Process Information for departments on the various steps and timeline under the “Special Handling Labor Certification” category. This handout is provided by Weaver, Schlenger, and Mazel, LLP. 01/2012 Action Timeline for LC
    Kuali Instructions Departments will use these instructions to request a check through Kuali for the Department of Homeland Security. 03/2014 Kuali Instructions

 

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