Forms on a desk

Overview

The following forms and handouts may be used by departments seeking to bring over or hire international scholars. All other use of the below forms will be discarded by SISS. If you have questions regarding the use of request forms, please contact the appropriate advisor.

Please Note: all USCIS immigration forms- indicated by “Department of Homeland Security” at the top of the form- should be completed and typed in form-fillable blue spaces.  It is best to use Internet Explorer to open these forms.  If your browser does not allow typing on the form, try saving the form to your network drive and re-opening it to type in required spaces.  If you are still not able to type on the form, please contact the appropriate advisor for assistance.

To request iGlobal access as a department contact, please email the SISS data team at sissdata@ucdavis.edu for instructions and assistance.

 

  • E-3 Forms
  •  
    Name of Form Description Revised Download
    E-3 Dependents  “I-539, Application to Extend/Change Nonimmigrant Status” Form I-539 must be completed by the E-3’s principal dependent and Form I-539A by each additional dependent (children under the age of 21), who are already in the US and need to change to E-3 or extend their E-3 status. The completed form(s) may be submitted by the scholar through iGlobal as photocopies of original signatures are accepted now. However, the Department of Homeland Security (DHS) checks for filing and biometrics fees need to be dropped off at SISS, referencing the H-1B scholar’s name. 02/2019 Scholars should download this form from the USCIS website.
    E-3 Temporary Worker Request For Sponsoring Academic Departments (Citizens of Australia only) This iGlobal eForm request is completed by departments and electronically submitted to SISS to file an E-3 petition for employees who are Australian citizens. 11/2016 iGlobal
    LCA Posting Notice PDF Please follow the instructions regarding the Labor Condition Application (LCA) Posting Notice in iGlobal. 04/2023 LCA Posting Notice PDF 
    E-3 Petition Sample Letter Departments will use this letter as a template to prepare the departmental letter for a petition. 05/2019 Sample Letter
    Aggie Enterprise Instructions Departments will use this guidance as it was shared with SISS to request a check through Aggie Enterprise for the U.S. Department of Homeland Security. For check order process issues, please contact aphelp@ucdavis.edu. 02/2024 Aggie Enterprise 
    Actual Wage Information Sheet Departments will review general guidance about the Actual Wage. 01/2023 Actual Wage Information E-3
  • H-1B Forms
  • New, change of employer, amendment, and extension H-1B requests will be processed electronically in SISS iGlobal by departments.  Department contacts need access authorization to this database from the SISS data team. For iGlobal access and resources, please check http://bit.ly/myucdsiss
    Name of Form Description Revised Download
    H-1B Temporary Worker New or Change of Employer Request For Sponsoring Academic Departments This iGlobal eForm request is completed by departments and electronically submitted to SISS to file an H-1B petition for new employees coming from abroad, who already are in H-1B status with another U.S. employer or changing to H-1B status within the U.S. 08/2018 iGlobal
    H-1B Temporary Worker Extension Information And Petition Packet For Sponsoring Academic Departments This iGlobal eForm request is completed by departments and electronically submitted to SISS to file an extension for a current UC Davis H-1B employee with USCIS. It is also used for H-1B employment amendment requests. 08/2018 iGlobal
    H-1B Petition Sample Letter Departments will use this letter as a template to prepare the departmental letter for an H-1B petition. 03/2018 Sample Letter
    H-4 Dependents  “I-539, Application to Extend/Change Nonimmigrant Status” This form must be completed by the H-1B’s principal dependent, listing any dependent children under age 21, for dependents who are already in the US and need to change or extend their status.  This form must be dropped off by the scholar to be included with the H-1B petition to USCIS.  03/2019 Please have scholar dependents complete and download this form
    I-129 Attestation Form This form is maintained by UC Davis Office of Research.  It must be completed by the Supervisor or PI as part of the H-1B request process. The iGlobal H-1B eForm request includes a link to the Office of Research webpage. The completed I-129 Attestation Form needs to be uploaded with the iGlobal Export Control eForm. 02/2014 I-129 Attestation Form (UC Davis Office of Research)
    LCA Posting Notice PDF Please follow the instructions regarding the Labor Condition Application (LCA) Posting Notice in iGlobal. 07/2020 LCA Posting Notice PDF
    Aggie Enterprise Instructions Departments will use this guidance as it was shared with SISS to request a check through Aggie Enterprise for the U.S. Department of Homeland Security. For check order process issues, please contact aphelp@ucdavis.edu. 02/2024 Aggie Enterprise
    Exception to Policy  This form provides information about exceptions to the policy restricting H-1B petitions to full-time appointments.  03/2016 Exception to Policy
    Monthly Timesheet Part-Time H This form should be used to track work hours of part-time H.  08/2019 Monthly Timesheet
    Actual Wage Information Sheet Departments will review general guidance about the Actual Wage. 01/2023 Actual Wage Information H-1B

     

  • J-1 Forms
  • Initial and extension DS-2019 requests will be processed electronically in SISS iGlobal by host departments.  Department contacts have to complete an online SDPS course “Using SISS iGlobal to Process J-1 Visa Requests” to be granted access to iGlobal.  As part of the course, you will learn how to request access.  Check our eForm FAQ.
    Name of Form Description Revised Download
    Request For Form DS-2019 Departments will use this form to request a DS-2019 document for a new J-1 scholar coming from abroad, transferring to UC Davis, or changing from another status to J-1 scholar status. 09/2016 iGlobal
    Request For Extension Of DS-2019 Departments will use this form to request a DS-2019 document for a current scholar who would like to extend his or her stay. 09/2016 iGlobal
    Request For DS-2019 Dates Amendment Departments will use this form to request a change in program dates for a new J-1scholar who will not arrive within 30 days of the initial DS-2019 program start date. 05/2017 iGlobal
    Sample Employment Letter for J-1 Scholars As of 1/5/2015, departments who wish to bring a J-1 scholar to the US who will be employed or receive payment from the University must use this template to issue an employment letter for the J-1 scholar.  A copy must be included in the DS-2019 request packet for new and extended DS-2019 documents.  The original should go to the J-1 scholar.  Please note:  J-1 scholars who will have a paid or non-paid appointment in a postdoctoral title should continue to receive the postdoctoral scholar appointment letter found through the Graduate Studies website (not this letter). 12/2014 Employment Letter Template
    J-1 Physician Attachment Form

    ALL J-1 exchange visitors who hold medical degrees from institutions outside the United States are subject to certain restrictions and even if they are only engaging research.  If your visitor is an MD, you will need to complete and afterward upload the form in iGlobal.

    01/2017 J-1 Physician Attachment Form
  • O-1 Forms
  • Name of Form Description Rev.Date Download
    I-129 Attestation Form This form is maintained by UC Davis Office of Research.  It must be completed by the Supervisor or PI as part of the O-1 request process. 02/2014 I-129 Attestation Form (UC Davis Office of Research)
    O-1 Aliens of Extraordinary Ability Information for Sponsoring Academic Departments Departments will use this form to request that SISS file a petition for O-1 status for new and extending O-1 scholars of extraordinary ability.  As this is a unique status, please consult with SISS prior to completing any forms. 08/2019 O-1 Request Packet
    O-3 Dependents  “I-539, Application to Extend/Change Nonimmigrant Status” This form must be completed by the O-1’s principal dependent, listing any dependent children under age 21, for dependents who are already in the US and need to change or extend their status.  This form must be included with the O-1 request packet.  08/2019 Please have scholar dependents complete and download this form
    O-1 “I-129, Petition for a Nonimmigrant Worker” Departments will complete the fillable fields on this immigration document, print, and include in the O-1 packet request. 08/2019 Contact your SISS Scholar Advisor to request an I-129 for O-1
    Aggie Enterprise Instructions Departments will use this guidance as it was shared with SISS to request a check through Aggie Enterprise for the U.S. Department of Homeland Security. For check order process issues, please contact aphelp@ucdavis.edu. 02/2024 Aggie Enterprise
  • TN Forms
  • Name of Form Description Rev.Date Download
    TN Dependents  “I-539, Application to Extend/Change Nonimmigrant Status” This form must be completed by the TN’s principal dependent, listing any dependent children under age 21, for dependents who are already in the US and need to change or extend their status.  This form must be included with the TN request packet.  08/2019 Please have scholar dependents complete and download this form
    TN “I-129, Petition for a Nonimmigrant Worker” Departments will complete the fillable fields on this immigration document, print, and include in the TN packet request. 08/2019 I-129 for TN
    TN Letter Template Departments will use this template to provide a letter the scholar will use to request TN status. 09/2014 TN Letter Template
    TN Temporary Worker (Citizens of Canada and Mexico only) Information and Petition Packet For Sponsoring Academic Departments Departments will use this form to request that SISS file a change to TN status, or extension of TN status, for Mexican and Canadian scholars already in the US. 08/2019 TN Packet
    Aggie Enterprise Instructions Departments will use this guidance as it was shared with SISS to request a check through Aggie Enterprise for the U.S. Department of Homeland Security. For check order process issues, please contact aphelp@ucdavis.edu. 02/2024 Aggie Enterprise
  • Permanent Residency/PR
  • Name of Form Description Rev.Date Download
    UC Davis Permanent Residency Request Form Departments will complete the Permanent Residency (PR) Request Form in iGlobal to begin the process. 03/2022 iGlobal
    Form I-140 Immigrant Petition for Alien Worker Departments will complete the fillable fields in this USCIS form if instructed by SISS.  05/2018 Form I-140
    UCD Offer of Employment Letter – Labor Certification Cases ONLY Departments will use this template to provide an employment letter for an I-140 petition if instructed by SISS. 02/2014 Labor Cert Letter Template
    Aggie Enterprise Instructions Departments will use this guidance as it was shared with SISS to request a check through Aggie Enterprise for the U.S. Department of Homeland Security. For check order process issues, please contact aphelp@ucdavis.edu. 02/2024 Aggie Enterprise

 

Documents