Overview

The following forms and handouts may be used by departments seeking to bring over or hire international scholars. All other use of the below forms will be discarded by SISS. If you have questions regarding the use of request forms, please contact the appropriate advisor.

Please Note: all USCIS immigration forms- indicated by “Department of Homeland Security” at the top of the form- should be completed and typed in form-fillable blue spaces.  It is best to use Internet Explorer to open these forms.  If your browser does not allow typing on the form, try saving the form to your network drive and re-opening it to type in required spaces.  If you are still not able to type on the form, please contact the appropriate advisor for assistance.

To request iGlobal access as a department contact, please email the SISS data team at sissdata@ucdavis.edu for instructions and assistance.

• E-3 Forms

•  

  Name of Form	Description	Revised	Download
  E-3 Dependents  “I-539, Application to Extend/Change Nonimmigrant Status”	Form I-539 must be completed by the E-3’s principal dependent and Form I-539A by each additional dependent (children under the age of 21), who are already in the US and need to change to E-3 or extend their E-3 status. The completed form(s) may be submitted by the scholar through iGlobal as photocopies of original signatures are accepted now. However, the Department of Homeland Security (DHS) checks for filing and biometrics fees need to be dropped off at SISS, referencing the H-1B scholar’s name.	02/2019	Scholars should download this form from the USCIS website.
  E-3 Temporary Worker Request For Sponsoring Academic Departments (Citizens of Australia only)	This iGlobal eForm request is completed by departments and electronically submitted to SISS to file an E-3 petition for employees who are Australian citizens.	11/2016	iGlobal
  LCA Posting Notice PDF	Please follow the instructions regarding the Labor Condition Application (LCA) Posting Notice in iGlobal.	04/2023	LCA Posting Notice PDF
  E-3 Petition Sample Letter	Departments will use this letter as a template to prepare the departmental letter for a petition.	05/2019	Sample Letter
  Aggie Enterprise Instructions	Departments will use this guidance as it was shared with SISS to request a check through Aggie Enterprise for the U.S. Department of Homeland Security. For check order process issues, please contact aphelp@ucdavis.edu.	02/2024	Aggie Enterprise
  Actual Wage Information Sheet	Departments will review general guidance about the Actual Wage.	01/2023	Actual Wage Information E-3

• H-1B Forms

• New, change of employer, amendment, and extension H-1B requests will be processed electronically in SISS iGlobal by departments.  Department contacts need access authorization to this database from the SISS data team. For iGlobal access and resources, please check http://bit.ly/myucdsiss

  Name of Form	Description	Revised	Download
  H-1B Temporary Worker New or Change of Employer Request For Sponsoring Academic Departments	This iGlobal eForm request is completed by departments and electronically submitted to SISS to file an H-1B petition for new employees coming from abroad, who already are in H-1B status with another U.S. employer or changing to H-1B status within the U.S.	08/2018	iGlobal
  H-1B Temporary Worker Extension Information And Petition Packet For Sponsoring Academic Departments	This iGlobal eForm request is completed by departments and electronically submitted to SISS to file an extension for a current UC Davis H-1B employee with USCIS. It is also used for H-1B employment amendment requests.	08/2018	iGlobal
  H-1B Petition Sample Letter	Departments will use this letter as a template to prepare the departmental letter for an H-1B petition.	03/2018	Sample Letter
  H-4 Dependents  “I-539, Application to Extend/Change Nonimmigrant Status”	This form must be completed by the H-1B’s principal dependent, listing any dependent children under age 21, for dependents who are already in the US and need to change or extend their status.  This form must be dropped off by the scholar to be included with the H-1B petition to USCIS.	03/2019	Please have scholar dependents complete and download this form.
  I-129 Attestation Form	This form is maintained by UC Davis Office of Research.  It must be completed by the Supervisor or PI as part of the H-1B request process. The iGlobal H-1B eForm request includes a link to the Office of Research webpage. The completed I-129 Attestation Form needs to be uploaded with the iGlobal Export Control eForm.	02/2014	I-129 Attestation Form (UC Davis Office of Research)
  LCA Posting Notice PDF	Please follow the instructions regarding the Labor Condition Application (LCA) Posting Notice in iGlobal.	07/2020	LCA Posting Notice PDF
  Aggie Enterprise Instructions	Departments will use this guidance as it was shared with SISS to request a check through Aggie Enterprise for the U.S. Department of Homeland Security. For check order process issues, please contact aphelp@ucdavis.edu.	02/2024	Aggie Enterprise
  Exception to Policy	This form provides information about exceptions to the policy restricting H-1B petitions to full-time appointments.	03/2016	Exception to Policy
  Monthly Timesheet Part-Time H	This form should be used to track work hours of part-time H.	08/2019	Monthly Timesheet
  Actual Wage Information Sheet	Departments will review general guidance about the Actual Wage.	01/2023	Actual Wage Information H-1B

   

• J-1 Forms

• Initial and extension DS-2019 requests will be processed electronically in SISS iGlobal by host departments.  Department contacts have to complete an online SDPS course “Using SISS iGlobal to Process J-1 Visa Requests” to be granted access to iGlobal.  As part of the course, you will learn how to request access.  Check our eForm FAQ.

  Name of Form	Description	Revised	Download
  Request For Form DS-2019	Departments will use this form to request a DS-2019 document for a new J-1 scholar coming from abroad, transferring to UC Davis, or changing from another status to J-1 scholar status.	09/2016	iGlobal
  Request For Extension Of DS-2019	Departments will use this form to request a DS-2019 document for a current scholar who would like to extend his or her stay.	09/2016	iGlobal
  Request For DS-2019 Dates Amendment	Departments will use this form to request a change in program dates for a new J-1scholar who will not arrive within 30 days of the initial DS-2019 program start date.	05/2017	iGlobal
  Sample Employment Letter for J-1 Scholars	As of 1/5/2015, departments who wish to bring a J-1 scholar to the US who will be employed or receive payment from the University must use this template to issue an employment letter for the J-1 scholar.  A copy must be included in the DS-2019 request packet for new and extended DS-2019 documents.  The original should go to the J-1 scholar.  Please note:  J-1 scholars who will have a paid or non-paid appointment in a postdoctoral title should continue to receive the postdoctoral scholar appointment letter found through the Graduate Studies website (not this letter).	12/2014	Employment Letter Template
  J-1 Physician Attachment Form	ALL J-1 exchange visitors who hold medical degrees from institutions outside the United States are subject to certain restrictions and even if they are only engaging research.  If your visitor is an MD, you will need to complete and afterward upload the form in iGlobal.	01/2017	J-1 Physician Attachment Form

• O-1 Forms

• Name of Form	Description	Rev.Date	Download
  I-129 Attestation Form	This form is maintained by UC Davis Office of Research.  It must be completed by the Supervisor or PI as part of the O-1 request process.	02/2014	I-129 Attestation Form (UC Davis Office of Research)
  O-1 Aliens of Extraordinary Ability Information for Sponsoring Academic Departments	Departments will use this form to request that SISS file a petition for O-1 status for new and extending O-1 scholars of extraordinary ability.  As this is a unique status, please consult with SISS prior to completing any forms.	07/2024	O-1 Request Packet
  O-3 Dependents  “I-539, Application to Extend/Change Nonimmigrant Status”	This form must be completed by the O-1’s principal dependent, listing any dependent children under age 21, for dependents who are already in the US and need to change or extend their status.  This form must be included with the O-1 request packet.	08/2019	Please have scholar dependents complete and download this form
  O-1 “I-129, Petition for a Nonimmigrant Worker”	Departments will complete the fillable fields on this immigration document, print, and include in the O-1 packet request.	08/2019	Contact your SISS Scholar Advisor to request an I-129 for O-1
  Aggie Enterprise Instructions	Departments will use this guidance as it was shared with SISS to request a check through Aggie Enterprise for the U.S. Department of Homeland Security. For check order process issues, please contact aphelp@ucdavis.edu.	02/2024	Aggie Enterprise

• TN Forms

• Name of Form	Description	Rev.Date	Download
  TN Dependents  “I-539, Application to Extend/Change Nonimmigrant Status”	This form must be completed by the TN’s principal dependent, listing any dependent children under age 21, for dependents who are already in the US and need to change or extend their status.  This form must be included with the TN request packet.	08/2019	Please have scholar dependents complete and download this form
  TN Non-Immigrant Worker Request (Citizens of Canada and Mexico only)	This iGlobal e-form request is completed by departments and electronically submitted to SISS.	06/2024	iGlobal
  TN Letter Template	Departments will use the template depending on request for TN status via U.S. entry or USCIS petition.	06/2024	TN Letter Template for U.S. Entry TN Letter Template for USCIS Petition
  Aggie Enterprise Instructions	Departments will use this guidance as it was shared with SISS to request a check through Aggie Enterprise for the U.S. Department of Homeland Security. For check order process issues, please contact aphelp@ucdavis.edu.	02/2024	Aggie Enterprise

• Permanent Residency/PR

• Name of Form	Description	Rev.Date	Download
  UC Davis Permanent Residency Request Form	Departments will complete the Permanent Residency (PR) Request Form in iGlobal to begin the process.	03/2022	iGlobal
  Form I-140 Immigrant Petition for Alien Worker	Departments will complete the fillable fields in this USCIS form if instructed by SISS.	05/2018	Form I-140
  UCD Offer of Employment Letter – Labor Certification Cases ONLY	Departments will use this template to provide an employment letter for an I-140 petition if instructed by SISS.	11/2024	Labor Cert Letter Template
  Aggie Enterprise Instructions	Departments will use this guidance as it was shared with SISS to request a check through Aggie Enterprise for the U.S. Department of Homeland Security. For check order process issues, please contact aphelp@ucdavis.edu.	02/2024	Aggie Enterprise